Privacy Policy

Last Updated: May 15, 2025

Introduction

Recruit4Me ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website recruit4me.org and use our recruitment automation services (collectively, the "Services").

Please read this Privacy Policy carefully. By accessing or using our Services, you acknowledge that you have read, understood, and agree to be bound by all the terms outlined in this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Register for an account
  • Apply for a position through our platform
  • Complete forms or surveys
  • Correspond with us
  • Participate in interviews or assessments

The personal information we may collect includes:

  • Name, email address, phone number, and other contact details
  • Professional information (resume/CV, work history, education, skills)
  • Demographic information
  • Authentication information (username, password)
  • Video interview recordings and responses
  • Assessment results and evaluations

Information Automatically Collected

When you access our Services, we may automatically collect certain information, including:

  • Device information (browser type, operating system, IP address)
  • Usage data (pages visited, time spent on pages, referring URLs)
  • Cookies and similar tracking technologies

How We Use Your Information

We may use the information we collect for various purposes, including to:

  • Provide, maintain, and improve our Services
  • Process and evaluate job applications
  • Match candidates with suitable positions
  • Communicate with you about our Services
  • Respond to your inquiries and fulfill your requests
  • Send administrative information
  • Personalize your experience
  • Conduct analytics and enhance our recruitment algorithms
  • Protect against fraudulent, unauthorized, or illegal activity
  • Comply with legal obligations

Information Sharing and Disclosure

Your privacy is of utmost importance to us. We do not share your personal information with third parties except in the specific circumstances described below, and only with your explicit consent as required by applicable laws, including the Turkish Personal Data Protection Law (KVKK):

With Employers and Hiring Managers

If you are a job applicant, we will only share your profile, application materials, and assessment results with potential employers who are using our platform to recruit candidates after obtaining your explicit consent. You will always be informed about which employers may view your information and have the right to withdraw this consent at any time.

For Legal Reasons

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We may also disclose your information to protect our rights, privacy, safety, or property, and that of our users or others.

Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or other similar event, your information may be transferred as part of our business assets, subject to obtaining appropriate consents where required by applicable law, including KVKK.

KVKK Compliance

As a data controller operating in Turkey, we comply with the Turkish Personal Data Protection Law No. 6698 (KVKK). In accordance with KVKK, you have the following rights regarding your personal data:

  • The right to learn whether your personal data is being processed
  • The right to request information about the processing of your personal data
  • The right to learn the purposes of processing and whether your data is used in accordance with these purposes
  • The right to know the third parties to whom your personal data is transferred domestically or abroad
  • The right to request rectification of incomplete or inaccurate data
  • The right to request deletion or destruction of your personal data under certain conditions
  • The right to object to negative consequences resulting from analysis of your processed personal data by automated systems
  • The right to claim compensation for damages arising from unlawful processing of your personal data

To exercise these rights, please contact our Data Protection Officer using the contact information provided in the "Contact Us" section below.

Data Security

We implement appropriate technical and organizational measures to protect the security of your personal information. However, please understand that no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

  • The right to access and obtain a copy of your personal information
  • The right to rectify inaccurate or incomplete information
  • The right to request deletion of your personal information
  • The right to restrict or object to processing
  • The right to data portability
  • The right to withdraw consent (where processing is based on consent)

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Services and hold certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.

Children's Privacy

Our Services are not directed to children under the age of 16, and we do not knowingly collect personal information from children under 16. If we learn that we have collected personal information from a child under 16, we will take steps to delete such information as soon as possible.

International Data Transfers

Your information may be transferred to, and maintained on, computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the information to the United States and process it there.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: privacy@recruit4me.org

Address: Recruit4Me Inc., Bilkent University, Ankara, Turkey